FlowQuota – Privacy Policy

Last updated: 7th March 2026

Welcome to FlowQuota 👋

This Privacy Policy explains what information we collect, why we collect it, and how we use it. We believe privacy should be clear and simple — not hidden in confusing legal language.

By using FlowQuota, you agree to this Privacy Policy.

1. What Information We Collect

When you use FlowQuota, we may collect:

Information you provide

• Your name (if you provide it)
• Your email address
• Your login details (stored securely)
• Project names
• Timer activity and productivity history

Technical information

• IP address
• Browser type
• Device information
• Basic usage data (such as pages visited)

If you subscribe to a paid plan in the future, payments may be handled by a third-party payment provider (for example, Stripe). We do not store your full card details.

2. Why We Collect This Information

We collect information so that:

• Your account works properly
• You can log in securely
• Your timer data is saved
• We can improve the product
• We can provide customer support
• We can manage subscriptions and billing (if applicable)

We only collect what we need to operate the service.

We process your data under the lawful basis of:

• Contract (to provide the service you signed up for)
• Legitimate interest (to improve the service)
• Legal obligation (where required)

3. Your Data Belongs to You

Your productivity data belongs to you.

We do not:

• Sell your personal data
• Rent your personal data
• Trade your personal data

We may use anonymous, aggregated data (for example, overall usage trends) to improve the service. This anonymous data cannot identify you personally.

3.Use of Aggregated and Anonymised Data

We may use anonymised and aggregated data to understand how FlowQuota is used and to improve the product.

This means we may analyse patterns such as:

• Average focus session length
• Time-of-day productivity trends
• Completion rates of focus sessions
• General usage patterns across the platform

This information is always processed in a way that removes personally identifiable details. It cannot be used to identify any individual user.

We may publish summaries of these insights in reports, articles, or other content that help professionals understand productivity patterns and focus behaviour.

For example, we may publish findings such as “Most users complete their longest focus sessions in the morning.” These reports are always based on aggregated data and never include personal information.

5. How We Protect Your Data

We take security seriously and use reasonable safeguards, including:

• Encrypted connections (HTTPS)
• Secure hosting providers
• Access controls
• Practical technical measures to reduce risk

No system is 100% secure, but we take sensible steps to protect your data.

6. How Long We Keep Your Data

We keep your data:

• For as long as your account is active
• Until you request deletion
• Or as required by law

You can request account deletion by contacting us. We will delete your personal data within a reasonable time, unless we must keep it for legal reasons.

7. Your Rights (UK & GDPR)

If you are in the UK or EU, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Restrict or object to certain processing
• Request a copy of your data (data portability)

To make a request, contact us using the details below. We will respond within a reasonable timeframe.

8. Cookies

FlowQuota may use essential cookies to keep you logged in and protect the service. We do not use advertising cookies at this time.

If this changes, we will update this policy.

9. Third-Party Services

We may use trusted third-party services to operate FlowQuota, such as:

• Hosting providers
• Payment processors
• Email delivery services

These providers only process data on our behalf and must follow data protection laws.

10. Children’s Privacy

FlowQuota is not designed for children under 13. We do not knowingly collect personal information from children. If we learn that we have done so, we will delete the information promptly.

11. Changes to This Policy

We may update this Privacy Policy occasionally. If we make important changes, we will notify users. By continuing to use FlowQuota, you accept the updated policy.

12. Contact Us

If you have questions about privacy, contact:

colinw712@gmail.com